Your Office Relocation Guide

Step 1: The why and the how

Before diving into the details, start with a clear understanding of why you’re relocating. Is it about supporting growth, improving accessibility, or modernising your workspace? Defining this helps you align the move with your business goals, and engaging a workplace specialist early can make all the difference.

The next step is deciding how you’ll approach your relocation. Will you manage the project internally, or will you consider external support to handle complexities like space planning, lease negotiations, and fit-out? This decision sets the tone for the entire process.

Step 2: Budget and timelines

You’ll need to consider:

• Fit-out and design expenses.
• Technology upgrades.
• Consultancy, agency or project management fees.

Similarly, creating a detailed timeline is critical. Factor in milestones such as lease negotiations, design approvals, and IT setups. Without these, delays can ripple through the project.

Step 3: Finding the right space

Your new office space will shape the future of your business. You’ll need to consider:

• Location and transport links.
• Employee needs, like facilities and proximity to amenities.
• Room for future growth.

Once you’ve found a potential space, lease negotiations can begin – a step that often requires expertise to ensure terms that suit your business.

Step 4: Design and fit-out

Your fit-out should support productivity, embody your company culture, and future-proof your space for years to come.

This stage involves collaboration between designers, contractors, and procurement teams. The fit-out process can be intricate, so having the right project management in place is essential.

Working with a design-and-build company ensures that your plans translate seamlessly from paper to reality, creating a workspace that aligns with your vision.

Step 5: The move

You’ll need to consider:

• How to minimise disruption to daily operations.
• Setting up IT systems to avoid downtime.
• Communicating the move effectively to employees.

Having a detailed moving day plan ensures a seamless transition. Partnering with experienced movers who understand office environments can save you headaches here.

Step 6: Settling in and fine-tuning

Once the move is complete, it’s time to make the new space feel like home. Conduct a final walk-through to check for any issues, gather employee feedback, and fine-tune the setup. This is your chance to address minor tweaks and ensure the office is operating efficiently.

Relocating your office can be a complex process, but it’s also an opportunity to create a space that inspires your team and drives your business forward. From planning and budgeting to design and fit-out, our comprehensive relocation roadmap ensures that every detail is thoughtfully managed.